Privacy Policy

1. Compliance with Laws and Regulations

Based on the Public School Mutual Aid Association's Personal Information Protection Policy, the Chiba accommodation facility of the Public School Mutual Aid Association, "Hotel Port Plaza Chiba" (hereinafter referred to as "this facility"), will comply with laws and regulations and facility bylaws regarding the protection of personal information (information about a living individual that can identify a specific individual by the name, date of birth, and other descriptions contained in the information (including information that can be easily compared with other information and thereby identify a specific individual)), and will appropriately acquire and use personal information handled by this facility, maintain the accuracy of the personal information, and manage it safely.

2. Acquisition and Use of Personal Information

Hotel Port Plaza Chiba will collect and use personal information for the following purposes only to the extent necessary to achieve those purposes.

1. To provide Hotel Port Plaza Chiba with customized information (vacancy notification service, e-mail newsletter, thank you and confirmation e-mails) and to carry out member services to deliver optimal information based on the registered information, and to perform authentication for personal identification required for this purpose.
2. Hotel Port Plaza Chiba will carry out "accommodation reservations" (reservation system for Hotel Port Plaza Chiba members) using communication means such as the internet and telephone.
3. Various questionnaire surveys, provision of useful information, requesting and publishing cooperation in editorial articles, sending various information, compiling and analyzing personal attributes, creating materials that cannot be used to identify individuals, etc.
4. Hotel Port Plaza Chiba may create, disclose and use statistical data of users in a form that does not identify individuals without restriction when explaining our services to potential collaborating companies, advertisers and other third parties, and for other lawful purposes.

3. Provision of personal information to third parties

　Our facility will not provide your personal information to third parties without your consent, except in the following cases:

1. If Hotel Port Plaza Chiba determines that a user is causing harm to a third party, the user may notify the third party, the police, or related organizations of the information provided, including the user's posts, posting history, ID registration details, registered profile, and usage of Hotel Port Plaza Chiba.
2. If a court, public prosecutor's office, police, bar association, consumer center, or other organization with equivalent authority requests disclosure of information provided by users, ID registration details, registered profile, or usage status of Hotel Port Plaza Chiba, Hotel Port Plaza Chiba may disclose such information accordingly.In addition, Hotel Port Plaza Chiba may disclose such information when disclosure or provision is permitted by law or for the purpose of protecting the rights or property of Hotel Port Plaza Chiba.
3. When the user who provided their personal information explicitly requests disclosure or provision to a third party
4. When disclosure or provision is permitted by law

4. Management of personal information

Our facility will maintain the accuracy of personal information and manage it safely by taking information security measures against unauthorized access, computer viruses, etc. in order to prevent the loss, destruction, falsification, leakage, etc. of personal information.

5. Disclosure, correction, suspension of use, etc. of personal information

If a customer wishes to disclose, correct, or stop using their personal information, our facility will respond promptly and appropriately.

6. Internal training

Our facility will provide employees with education and training on the protection of personal information and ensure that all employees are fully aware of the contents of the training.

7. Contact Information

Hotel Port Plaza Chiba, General Affairs Division, Personal Information Reception Desk, Public School Mutual Aid Association Chiba Accommodation Facility