Privacy Policy

1. Compliance with Laws and Regulations

Based on the Public School Mutual Aid Association's Personal Information Protection Policy, the Chiba accommodation facility of the Public School Mutual Aid Association, "Hotel Port Plaza Chiba" (hereinafter referred to as "this facility"), will comply with laws and regulations and facility bylaws regarding the protection of personal information (information about a living individual that can identify a specific individual by the name, date of birth, and other descriptions contained in the information (including information that can be easily compared with other information and thereby identify a specific individual)), and will appropriately acquire and use personal information handled by this facility, maintain the accuracy of the personal information, and manage it safely.

2. Acquisition and Use of Personal Information

Our facility uses personal information acquired from customers (such as name, address, telephone number, e-mail address, place of employment, nationality and passport number for foreign customers, requests when providing products or services, etc.) for the following purposes.

1. To conclude and fulfill contracts including the provision of products and services, manage contracts after the contract is concluded, and provide after-sales service for the products and services provided
2. For contact necessary to provide products and services (including when requesting delivery of products, etc. to delivery companies, etc.)
3. To provide information regarding products and services and other business activities of the facility
4. To consider and develop new products and services, as well as the systems and software that provide them
5. To bill and collect fees for products and services, and to protect claims (including when requesting payment procedures via credit card settlement, etc. with credit card companies, etc.)
6. To conclude and execute contracts with business partners and manage them after the contract is concluded
7. For market research and other business related research and studies
8. Business analysis
9. To collect and respond to inquiries and opinions from customers
10. To ensure the security of our customers and employees
11. To maintain and manage facilities and equipment, and to manage their usage, etc.
12. To provide personal information to the contractor within the scope necessary in relation to the commissioning of business.

3. Provision of personal information to third parties

1. When requested by customers to make reservations for other tourist facilities, etc.
2. If a report needs to be made to the travel agency you used
3. According to laws and regulations
4. When it is necessary for the protection of a person's life, body, or property, and it is difficult to obtain consent from the customer
5. When it is particularly necessary for the improvement of public health or the promotion of healthy child development, and it is difficult to obtain the customer's consent
6. When it is impossible to obtain consent from the person in question due to unknown whereabouts or other unavoidable reasons
7. When it is necessary to cooperate with a national government organ, an independent administrative institution, a local government, a local independent administrative institution, or a person commissioned by them in carrying out business prescribed by law, and obtaining the individual's consent is likely to impede the performance of the business.

4. Management of personal information

Our facility will maintain the accuracy of personal information and manage it safely by taking information security measures against unauthorized access, computer viruses, etc. in order to prevent the loss, destruction, falsification, leakage, etc. of personal information.

5. Disclosure, correction, suspension of use, etc. of personal information

If a customer wishes to disclose, correct, or stop using their personal information, our facility will respond promptly and appropriately.

6. Internal training

Our facility will provide employees with education and training on the protection of personal information and ensure that all employees are fully aware of the contents of the training.

7. Contact Information

Hotel Port Plaza Chiba, General Affairs Division, Personal Information Reception Desk, Public School Mutual Aid Association Chiba Accommodation Facility